Annex
Voluntary guidance to improve the accessibility of biodiversity-related data and information
1.Promote open data access through policy incentives. Reluctance to share scientific data from research remains a significant cultural barrier to biodiversity data access. Government regulation and incentives can stimulate an open access culture by, for example, requiring publication of all data acquired through publicly-funded research projects using an open data licence to enable reuse with as few restrictions as possible.2.Promote the use of common data standards. Biodiversity data are truly accessible only if they are expressed using commonly accepted information standards, enabling the integration and discovery of data sets from many different types of biodiversity evidence – including, for example, specimens from natural history collections, field observations and remote-sensed data. Governments can take the lead by insisting that all biodiversity data from public monitoring and research programmes use standards endorsed by such bodies as Biodiversity Information Standards (www.tdwg.org).3.Invest in the digitization of natural history collections. Natural history museums and herbaria contain a wealth of information documenting biodiversity from the earliest days of exploration of the natural world to recent collection activities. While millions of specimens are already digitized and accessible to researchers via the Internet, many collections remain undigitized or only partially accessible electronically. Investment in digitization, using public funds or leveraging donations from the private sector or charitable foundations, will yield returns by reducing the time needed for researchers to access data and information from dispersed institutions.4.Establish national biodiversity information facilities. Effective access to biodiversity data and information requires national coordination to promote and facilitate the sharing of data by diverse stakeholders, using appropriate standards and best practices on such issues as data quality. This may be most effectively achieved through a mandate to an appropriate national institution to coordinate such activity among biodiversity data holders and users in the country. An inclusive governance structure for such “biodiversity information facilities” will help achieve neutrality for the coordinating unit and overcome reluctance to share data among particular institutions. The Global Biodiversity Information Facility provides guidance on establishing such units based on its model of “participant nodes”.5.Enhance national capacity in biodiversity informatics. Improved access to biodiversity data and information requires a base of professionals in relevant institutions familiar with the tools and best practices required to generate, manage, publish and use digital data. Governments can build and enhance such capacity by supporting training programmes and workshops operated by various national, regional and global networks, and by developing projects through funded capacity enhancement programmes operated by the Global Biodiversity Information Facility and other networks.6.Engage the public in biodiversity observation through citizen science networks. Data derived from observations of the natural world by volunteer “citizen scientists” are becoming an increasingly important source of evidence for research and policy on biodiversity. Support for such initiatives, including processes to validate and curate the resulting data, and inclusion of volunteer networks in national biodiversity information facilities, helps both to increase public awareness of biodiversity (supporting Aichi Target 1) and to broaden the evidence base for research and decisions.7.Encourage data sharing from the private sector. Biodiversity data generated in the course of environmental impact assessments (EIAs) are potentially valuable sources of evidence for reuse in research and subsequent development decisions. The primary (species-level) data underlying EIAs often remains hidden from view even when the consultant reports are published, and are rarely shared in formats that would make them accessible for future use. National and subnational regulators can help unlock such data by requiring developers to publish them using standard open data formats, as part of the planning approval process.8.Develop national platforms for data discovery, visualization and use. For mobilized data to have maximum impact, Governments may wish to develop web platforms and means of data visualization that meet national needs and priorities. Data shared by institutions in a country can be “harvested” simultaneously by national, regional and global portals, while national portals can also “repatriate” data relating to the country’s biodiversity shared from overseas institutions. This can help to show the value of data sharing to national stakeholders and research users, as well as providing an educational platform for citizens to understand more about their country’s biodiversity. Collaborative networks on regional and global scales can help countries to identify and apply appropriate technologies to develop such platforms.9.Analyse data and information gaps to prioritize new data mobilization. Improving access to biodiversity data and information is a cumulative process and will never mobilize all potential sources of evidence. Governments can prioritize investments in data mobilization activities by using emerging tools and methodologies to identify gaps, based on taxonomic, temporal and spatial coverage, or policy needs, such as thematic assessments on biodiversity and ecosystem services.10.Engage with and support regional and global networks for data mobilization and access. The transnational nature of biodiversity and ecosystems makes it impossible for any one country to improve access to relevant biodiversity data and information without engaging with data-sharing initiatives on regional and global scales. Engagement with and investment in such networks bring common benefits that would not arise from purely national investments. On a global scale, continued support from Governments for networks such as the Global Biodiversity Information Facility, the Ocean Biogeographic Information System (OBIS) and Group on Earth Observations Biodiversity Observation Network (GEO-BON) will help these benefits to consolidate and grow for all Parties.