Decision XXXII/12: Financial reports and budgets for the Montreal Protocol

Treaty

Montreal Protocol

Meeting

Thirty-Second Meeting of the Parties

Type

Decision

Status

Active

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Recalling decision XXXI/17 on financial reports and budgets for the Montreal Protocol on Substances that Deplete the Ozone Layer,

Taking note of the financial report for the Trust Fund for the Montreal Protocol on Substances that Deplete the Ozone Layer for the fiscal year 2019,¹¹UNEP/OzL.Conv.12(I)/5–UNEP/OzL.Pro.32/5.

Recognizing the voluntary contributions of parties as an essential complement for the effective implementation of the Montreal Protocol,

Welcoming the continued efficient management by the Secretariat of the finances of the Trust Fund for the Montreal Protocol,

Recognizing that the exceptional circumstances arising from the COVID-19 pandemic resulted in a lower utilization of the budget in 2020 and taking this into account with respect to the level of contributions for 2021,

1.To approve the revised budget including the additional activities of $3,166,945 for 2020, and the budget of $5,348,855 for 2021, and to take note of the indicative budget for 2022, as set out in table A of the annex to the present decision, to be considered further by the Thirty-Third Meeting of the Parties;

2.To authorize the Executive Secretary, on an exceptional basis, to draw upon the available cash balance for 2021 in an amount of up to $1,126,941 for:

(a)The convening of the extraordinary meeting of the parties called for in decision XXXII/2;

(b)The second part of the forty-second meeting of the Open-ended Working Group of the Parties to the Montreal Protocol, on replenishment;

(c)Funding the post of Website Officer (P-3) to be extended for a third year;

3.To approve the contributions to be paid by the parties in the amount of $3,743,099 for 2021, and to take note of the contributions for 2022, as set out in table B of the annex to the present decision;

4.To authorize the Secretariat to draw down from the cash balance the funds required to cover the shortfall between the level of contributions agreed upon in paragraph 3 above and the approved budget 2021 as set out in paragraph 1 above;

5.To reaffirm that a working capital reserve shall be maintained at a level of 15 per cent of the annual budget, to be used to meet the final expenditures under the Trust Fund, noting that the working capital reserve shall be set aside from the existing cash balance;

6.To encourage parties and other stakeholders to contribute financially and by other means to assist the members of the three assessment panels and their subsidiary bodies with a view to ensuring their continued participation in assessment activities under the Montreal Protocol;

7.To express its appreciation that a number of parties have paid their contributions for 2020 and prior years, and to urge those parties that have not done so to pay both their outstanding contributions and their future contributions promptly and in full;

8.To request the Executive Secretary to enter into discussions with any party whose contributions are outstanding for two or more years with a view to finding a way forward, and also to report to the Meeting of the Parties to be held in 2021 on the outcome of those discussions to enable further consideration by the parties of how to address the matter;

9.Also to request the Executive Secretary to continue to provide regular information on earmarked contributions and include that information, where relevant, in the budget proposals of the Trust Fund to enhance transparency with regard to the actual income and expenses of the Trust Fund;

10.Further to request the Executive Secretary to continue to prepare fact sheets for the presentation of future budgets;

11.To request the Secretariat to ensure the full utilization of programme support costs available to it in 2021 and later years, and where possible to offset those costs against the administrative components of the approved budget;

12.Also to request the Secretariat to indicate in future financial reports of the Trust Fund the amounts of cash on hand and the status of contributions to the Trust Fund;

13.To request the Executive Secretary to prepare budgets and work programmes for the years 2022 and 2023, presenting two budget scenarios and work programmes based on the projected needs:

(a)A zero-nominal-growth scenario;

(b)A scenario based on further recommended adjustments to the above-mentioned scenario and the added costs or savings related thereto;

14.To stress the need to continue to ensure that the budget proposals are realistic and represent the agreed priorities of all parties, to help ensure a sustainable and stable fund and cash balance, including contributions.

Annex to decision XXXII/12

Table A - Approved revised 2020, approved 2021 and proposed 2022 budgets

(United States dollars)

	Cost category	Approved revised 2020	Approved 2021	Zero nominal growth 2022	Proposed 2022
1100	Employee salaries, allowances and benefits	1 401 656	1 555 000	1 586 100	1 586 100
1200	Consultants	85 000	85 000	85 000	85 000
1300	Meeting costs
1321	Conference services costs: Open-ended Working Group meetings	199 500	632 000	556 000	556 000
1322	Conference services costs: preparatory meetings and meetings of the parties	391 846	525 000	650 000	650 000
1323	Communication costs of Article 5 assessment panel members and organizational costs of panel meetings	16 791	55 000	55 000	55 000
1324	Conference services costs: Bureau meetings	23 448	25 000	25 000	25 000
1325	Conference services costs: Implementation Committee meetings	140 000	125 000	125 000	125 000
5401	Hospitality	−	25 000	25 000	25 000
Subtotal:	Meeting costs	771 585	1 387 000	1 436 000	1 436 000
3300	Travel of Article 5 parties and experts
3301	Travel of Article 5 parties: assessment panel meetings	30 070	350 000	380 000	380 000
3302	Travel of Article 5 parties: preparatory meetings and meetings of the parties	(28 306)	400 000	400 000	400 000
3303	Travel of Article 5 parties: Open-ended Working Group meetings	(1 791)	365 000	365 000	365 000
3304	Travel of Article 5 parties: Bureau meetings	−	15 000	15 000	15 000
3305	Travel of Article 5 parties: Implementation Committee meetings	(2 181)	65 000	65 000	65 000
Subtotal:	Travel of Article 5 parties and experts	(2 208)	1 195 000	1 225 000	1 225 000
1600	Travel on official business
1601	Staff travel on official business	19 693	180 000	168 400	180 000
1602	Conference services staff travel on official business	11 207	15 000	15 000	15 000
Subtotal:	Travel on official business	30 900	195 000	183 400	195 000
4100–5300	Other operating costs
4100	Expendable equipment	828	18 000	10 000	18 000
4200	Non-expendable equipment	6 069	25 000	10 000	25 000
4300	Rental of premises	26 327	32 000	32 000	32 000
5100	Operation and maintenance of equipment	20 000	20 000	20 000	20 000
5200	Reporting costs	49 030	75 000	50 000	75 000
5300	Sundry	14 586	25 000	10 000	25 000
Subtotal:	Other operating costs	116 840	195 000	132 000	195 000
5201	Public awareness and communication	80 000	121 500	62 500	124 500
	Total direct costs	2 483 773	4 733 500	4 710 000	4 846 600
	Programme support costs	322 891	615 355	612 300	630 058
	Grand total	2 806 664	5 348 855	5 322 300	5 476 658
	Additional activities
1327	SAP/SPARC workshop on CFC-11 (2019)	(1 616)	−	−	−
1110	Temporary P-4 cost differential	−	−	−	−
5210	Vienna Convention anniversary	50 000	−	−	−
5407	Temporary post (P-3)	138 319	150 000	−	−
5408	Mobile app: Data centre	35 890	−	−	−
5409	Contacts management system	45 000	−	−	−
5410	Blends tool	19 240	−	−	−
5411	Maintenance and enhancement of the online reporting system	32 000	−	−	−
1328	Additional meetings on replenishment		847 293
	Total direct costs – additional activities	318 833	997 293	−	−
	Programme support costs	41 448	129 648	−	−
	Total additional activities	360 281	1 126 941	−	−
	Grand total	3 166 945	6 475 796	5 322 300	5 476 658

Abbreviations: SAP – Scientific Assessment Panel; SPARC - Stratosphere-Troposphere Processes and their Role in Climate.

Explanatory notes for the 2021 budget of the Trust Fund for the Montreal Protocol on Substances that Deplete the Ozone Layer

Cost category	Budget line	Notes
Employee salaries, allowances and benefits	1100	The estimate under this category has been increased by 2 per cent over the approved 2020 budget to allow for inflation. The cost of a United Nations Volunteer, to support the work of the Secretariat, have been included.
Consultants	1200	The estimate for consultants remains at the level of the approved 2020 budget.
Meeting costs	1300	This category includes the costs of venue; editing and translation of the documents; and interpretation during the meeting. Conference services staff time and travel costs belong to this category.
	1321	Open-ended Working Group meetings: The estimates for the forty-third meeting of the Open-ended Working Group are based on: (a) the quote for the venue received from the conference services office at the headquarters of the Economic and Social Commission for Asia and the Pacific, in Bangkok, where the meeting is scheduled to take place from 12 to 16 July 2021; and (b) the quote for the documentation received from the Division of Conference Services of the United Nations Office at Nairobi.
	1322	Preparatory meetings and Meetings of the Parties: The estimate for the Thirty-Third Meeting of the Parties has been increased by 4 per cent ($19,690) over prior years to allow for inflation. In addition, while the meeting will be held jointly with the second part of the twelfth meeting of the Conference of the Parties, the hosting arrangements are not known at the time of preparing and approving the budget. The costs will be complemented by funds from the Trust Fund for the Vienna Convention, under which a budget of $252,000 has been approved for the combined meeting.
	1323	Communications and meeting costs for the assessment panels, associated technical options committees and subsidiary bodies are maintained at the level of the 2020 approved amount.
	1324	The estimate for the Bureau meeting includes provision for interpretation and document translation into the appropriate languages, depending on the membership of the Bureau. The budget amount is kept at the same level as the 2020 amount due to the uncertainty in the translation and interpretation requirements.
	1325	The proposed budget for Implementation Committee meetings in 2021 includes the cost of two meetings, one held back to back with the Open-ended Working Group meeting and one held back to back with the Meeting of the Parties. The budget amount is kept at the same level as the 2020 amount due to the uncertainty in the interpretation requirements.
	5401	The hospitality cost covers receptions at the meeting of the Open-ended Working Group and the Meeting of the Parties and has been maintained at the 2020 approved amount.
Travel of Article 5 participants	3300	The participation of representatives of parties operating under paragraph 1 of Article 5 and countries with economies in transition in various Montreal Protocol meetings is budgeted at $5,000 per representative per meeting calculated on economy class fare using the most direct and economical route and United Nations daily subsistence allowances.
	3301	The cost of travel by experts to meetings of the assessment panels is kept at the level of the approved 2020 amount.
	3302	The cost of travel by representatives from Article 5 parties and countries with economies in transition to the Thirty-Third Meeting of the Parties is kept at the level of the approved 2020 amount.
	3303	The cost of travel by representatives from Article 5 parties and countries with economies in transition to the forty-third meeting of the Open-ended Working Group meeting is kept at the level of the approved 2020 amount.
	3304	Includes the cost of travel of Article 5 Bureau members to the Bureau meeting and to the Meeting of the Parties, kept at the level of the approved 2020 amount.
	3305	Includes the cost of travel of Article 5 Implementation Committee members to participate in the sixty-sixth and sixty-seventh committee meetings to be held back to back with the forty-third meeting of the Open-ended Working Group and the Thirty-Third Meeting of the Parties respectively. The budget has been kept at the level of the approved 2020 amount.
Travel on official business	1600	The budget includes travel of Secretariat staff to organize and/or participate in the meetings of the Montreal Protocol and other relevant meetings, such as the meetings of the Ozone Officers under the regional networks of the OzonAction programme, to provide substantive support for meetings of importance to the ongoing work of the Secretariat to implement the decisions and requests of the parties.
Travel on official business	1601 - 1602	Budget for 1601 reduced by $15,000 from the approved amount for 2020 and for 1602 maintained at the level of the 2020 approved amount.
Other operating costs	4100 - 5300	The category includes expendable/non-expendable equipment, rental of office premises, operation and maintenance of equipment, reporting costs, sundry costs, public awareness and communication.
	4100	The budget includes the costs of software licences, stationery, office supplies and consumables. The cost has been maintained at the level of the 2020 approved amount.
	4200	This budget line provides for the costs of computers, peripherals and furniture. The cost has been maintained at the level of the 2020 approved amount.
	4300	The rental cost for the Secretariat’s offices in Nairobi is increased to provide for inflation and to cater for any unforeseen requirements to maintain social distancing as a result of the pandemic.
	5100	For the operation and maintenance of equipment, the budget includes the service-level agreements for printers and photocopying machines, IT support provided by the United Nations Office at Nairobi and insurance of equipment. The cost is at the same level as 2020.
	5200	The reporting costs include: (i) reporting and coverage by the International Institute for Sustainable Development at the forty-third meeting of the Open-ended Working Group and the Thirty-Third Meeting of the Parties; (ii) assessment panels’ reports; (iii) ad hoc translation and editing of documents not related to meetings; and (iv) publications. The cost has been increased by $5,000 over the approved 2020 amount.
	5300	Sundry costs include: (i) telecommunication costs; (ii) freight costs; and (iii) training costs. The amount has been reduced by $5,000 below the approved 2020 amount.
Public awareness and communication	5201	Includes (i) website and webtools maintenance and hosting; (ii) awareness-raising campaigns; (iii) visual materials; (iv) International Ozone Day.
Additional activities funded by cash balance	5407	A temporary Website Officer at P-3 level employed to undertake the work of digital enhancement. The cost has been maintained at the level of the 2020 approved amount.
Additional activities funded by cash balance	1328	Includes (i) meeting costs for convening the additional meetings on the replenishment of the Multilateral Fund; (ii) participation costs for representatives of Article 5 parties in the additional meetings.

Table B - Contribution by the parties to the Trust Fund for the Montreal Protocol on Substances that Deplete the Ozone Layer(United States dollars)(Pursuant to General Assembly resolution 73/271 of 22 December 2018, with a maximum assessment rate of 22 per cent)

	Name of party	Adjusted United Nations scale with the 22 per cent maximum assessment rate considered	2021 contributions by the parties^a	2022 contributions by the parties equal to the zero-nominal-growth budget	2022 contributions by the parties equal to the proposed budget
1	Afghanistan	−	−	−	−
2	Albania	−	−	−	−
3	Algeria	0.138	5 149	7 321	7 534
4	Andorra	−	−	−	−
5	Angola	−	−	−	−
6	Antigua and Barbuda	−	−	−	−
7	Argentina	0.912	34 141	48 544	49 952
8	Armenia	−	−	−	−
9	Australia	2.203	82 460	117 250	120 649
10	Austria	0.675	25 260	35 918	36 959
11	Azerbaijan	−	−	−	−
12	Bahamas	−	−	−	−
13	Bahrain	−	−	−	−
14	Bangladesh	−	−	−	−
15	Barbados	−	−	−	−
16	Belarus	−	−	−	−
17	Belgium	0.818	30 633	43 557	44 821
18	Belize	−	−	−	−
19	Benin	−	−	−	−
20	Bhutan	−	−	−	−
21	Bolivia (Plurinational State of)	−	−	−	−
22	Bosnia and Herzegovina	−	−	−	−
23	Botswana	−	−	−	−
24	Brazil	2.939	109 995	156 401	160 937
25	Brunei Darussalam	−	−	−	−
26	Bulgaria	−	−	−	−
27	Burkina Faso	−	−	−	−
28	Burundi	−	−	−	−
29	Cabo Verde	−	−	−	−
30	Cambodia	−	−	−	−
31	Cameroon	−	−	−	−
32	Canada	2.725	102 010	145 049	149 255
33	Central African Republic	−	−	−	−
34	Chad	−	−	−	−
35	Chile	0.406	15 186	21 593	22 219
36	China	11.967	447 930	636 910	655 382
37	Colombia	0.287	10 746	15 280	15 723
38	Comoros	−	−	−	−
39	Congo	−	−	−	−
40	Cook Islands	−	−	−	−
41	Costa Rica	−	−	−	−
42	Côte d’Ivoire	−	−	−	−
43	Croatia	−	−	−	−
44	Cuba	−	−	−	−
45	Cyprus	−	−	−	−
46	Czechia	0.310	11 604	16 500	16 979
47	Democratic People’s Republic of Korea	−	−	−	−
48	Democratic Republic of the Congo	−	−	−	−
49	Denmark	0.552	20 671	29 392	30 244
50	Djibouti	−	−	−	−
51	Dominica	−	−	−	−
52	Dominican Republic	−	−	−	−
53	Ecuador	−	−	−	−
54	Egypt	0.185	6 940	9 868	10 155
55	El Salvador	−	−	−	−
56	Equatorial Guinea	−	−	−	−
57	Eritrea	−	−	−	−
58	Estonia	−	−	−	−
59	Eswatini	−	−	−	−
60	Ethiopia	−	−	−	−
61	European Union	2.492	93 280	132 635	136 481
62	Fiji	−	−	−	−
63	Finland	0.420	15 708	22 336	22 984
64	France	4.413	165 179	234 868	241 679
65	Gabon	−	−	−	−
66	Gambia	−	−	−	−
67	Georgia	−	−	−	−
68	Germany	6.071	227 230	323 098	332 468
69	Ghana	−	−	−	−
70	Greece	0.365	13 656	19 417	19 981
71	Grenada	−	−	−	−
72	Guatemala	−	−	−	−
73	Guinea	−	−	−	−
74	Guinea-Bissau	−	−	−	−
75	Guyana	−	−	−	−
76	Haiti	−	−	−	−
77	Holy See	−	−	−	−
78	Honduras	−	−	−	−
79	Hungary	0.205	7 686	10 929	11 246
80	Iceland	−	−	−	−
81	India	0.831	31 118	44 247	45 530
82	Indonesia	0.541	20 261	28 809	29 644
83	Iran (Islamic Republic of)	0.397	14 850	21 116	21 728
84	Iraq	0.129	4 813	6 844	7 043
85	Ireland	0.370	13 843	19 683	20 254
86	Israel	0.488	18 283	25 996	26 750
87	Italy	3.296	123 391	175 449	180 538
88	Jamaica	−	−	−	−
89	Japan	8.537	319 540	454 353	467 530
90	Jordan	−	−	−	−
91	Kazakhstan	0.177	6 641	9 443	9 717
92	Kenya	−	−	−	−
93	Kiribati	−	−	−	−
94	Kuwait	0.251	9 403	13 370	13 758
95	Kyrgyzstan	−	−	−	−
96	Lao People’s Democratic Republic	−	−	−	−
97	Latvia	−	−	−	−
98	Lebanon	−	−	−	−
99	Lesotho	−	−	−	−
100	Liberia	−	−	−	−
101	Libya	−	−	−	−
102	Liechtenstein	−	−	−	−
103	Lithuania	−	−	−	−
104	Luxembourg	−	−	−	−
105	Madagascar	−	−	−	−
106	Malawi	−	−	−	−
107	Malaysia	0.340	12 723	18 091	18 616
108	Maldives	−	−	−	−
109	Mali	−	−	−	−
110	Malta	−	−	−	−
111	Marshall Islands	−	−	−	−
112	Mauritania	−	−	−	−
113	Mauritius	−	−	−	−
114	Mexico	1.288	48 207	68 546	70 534
115	Micronesia (Federated States of)	−	−	−	−
116	Monaco	−	−	−	−
117	Mongolia	−	−	−	−
118	Montenegro	−	−	−	−
119	Morocco	−	−	−	−
120	Mozambique	−	−	−	−
121	Myanmar	−	−	−	−
122	Namibia	−	−	−	−
123	Nauru	−	−	−	−
124	Nepal	−	−	−	−
125	Netherlands	1.352	50 595	71 941	74 027
126	New Zealand	0.290	10 858	15 439	15 886
127	Nicaragua	−	−	−	−
128	Niger	−	−	−	−
129	Nigeria	0.249	9 328	13 263	13 648
130	Niue	−	−	−	−
131	North Macedonia	−	−	−	−
132	Norway	0.752	28 133	40 003	41 163
133	Oman	0.115	4 291	6 101	6 278
134	Pakistan	0.115	4 291	6 101	6 278
135	Palau	−	−	−	−
136	Panama	−	−	−	−
137	Papua New Guinea	−	−	−	−
138	Paraguay	−	−	−	−
139	Peru	0.152	5 671	8 063	8 297
140	Philippines	0.204	7 649	10 876	11 191
141	Poland	0.799	29 924	42 549	43 783
142	Portugal	0.349	13 059	18 569	19 107
143	Qatar	0.281	10 522	14 961	15 395
144	Republic of Korea	2.260	84 587	120 273	123 761
145	Republic of Moldova	−	−	−	−
146	Romania	0.197	7 388	10 504	10 809
147	Russian Federation	2.397	89 736	127 595	131 295
148	Rwanda	−	−	−	−
149	Saint Kitts and Nevis	−	−	−	−
150	Saint Lucia	−	−	−	−
151	Saint Vincent and the Grenadines	−	−	−	−
152	Samoa	−	−	−	−
153	San Marino	−	−	−	−
154	Sao Tome and Principe	−	−	−	−
155	Saudi Arabia	1.168	43 730	62 179	63 982
156	Senegal	−	−	−	−
157	Serbia	−	−	−	−
158	Seychelles	−	−	−	−
159	Sierra Leone	−	−	−	−
160	Singapore	0.483	18 097	25 731	26 478
161	Slovakia	0.153	5 709	8 117	8 353
162	Slovenia	−	−	−	−
163	Solomon Islands	−	−	−	−
164	Somalia	−	−	−	−
165	South Africa	0.271	10 149	14 430	14 849
166	South Sudan	−	−	−	−
167	Spain	2.139	80 072	113 853	117 155
168	Sri Lanka	−	−	−	−
169	State of Palestine	−	−	−	−
170	Sudan	−	−	−	−
171	Suriname	−	−	−	−
172	Sweden	0.903	33 805	48 067	49 461
173	Switzerland	1.147	42 946	61 065	62 836
174	Syrian Arab Republic	−	−	−	−
175	Tajikistan	−	−	−	−
176	Thailand	0.306	11 455	16 287	16 760
177	Timor-Leste	−	−	−	−
178	Togo	−	−	−	−
179	Tonga	−	−	−	−
180	Trinidad and Tobago	−	−	−	−
181	Tunisia	−	−	−	−
182	Turkey	1.367	51 154	72 736	74 846
183	Turkmenistan	−	−	−	−
184	Tuvalu	−	−	−	−
185	Uganda	−	−	−	−
186	Ukraine	−	−	−	−
187	United Arab Emirates	0.614	22 984	32 681	33 629
188	United Kingdom of Great Britain and Northern Ireland	4.552	170 403	242 297	249 324
189	United Republic of Tanzania	−	−	−	−
190	United States of America	21.930	820 863	1 167 183	1 201 034
191	Uruguay	−	−	−	−
192	Uzbekistan	−	−	−	−
193	Vanuatu	−	−	−	−
194	Venezuela (Bolivarian Republic of)	0.726	27 163	38 623	39 743
195	Viet Nam	−	−	−	−
196	Yemen	−	−	−	−
197	Zambia	−	−	−	−
198	Zimbabwe	−	−	−	−
	Total	100.000	3 743 099	5 322 300	5 476 658

^a Contributions calculated by deducting from the approved budget for 2021 an amount equivalent to 70 per cent of the unspent budget for meeting costs and meeting-related travel in 2020.

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