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20-08-2018
Financial Rules
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decision
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Rule 1

The Conference of the Parties shall designate an organization, body or entity (hereinafter referred to as the Trustee), which shall establish and manage the Trust Fund for the Framework Convention on the Protection and Sustainable Development of the Carpathians (hereinafter referred to as the Carpathian Trust Fund) in accordance with these rules.

Rule 2

For the purposes of these rules:

(a) "Convention" means the Framework Convention on the Protection and Sustainable Development of the Carpathians, adopted in Kyiv, Ukraine, on 22 May 2003;

(b) "Parties" means Parties to the Convention;

(c) "Conference of the Parties" means the Conference of the Parties established in accordance with Article 14 of the Convention;

(d) "Trustee" means an organization, body or entity, which shall establish and manage the Trust Fund for the Framework Convention on the Protection and Sustainable Development of the Carpathians;

(e) "Trust Fund" means the Trust Fund for the Framework Convention on the Protection and Sustainable Development of the Carpathians;

(f) "Executive Secretary" means the head of the Secretariat of the Framework Convention on the Protection and Sustainable Development of the Carpathians;

(g) "Secretariat" means the Secretariat of the Framework Convention on the Protection and Sustainable Development of the Carpathians.

Rule 3

The Trust Fund shall be used for funding the administration of the Convention, including the functioning of the Secretariat.

Rule 4

The Trust Fund shall be financed from:

(a) Contributions made by Parties based on the scale set forth in the Annex;

(b) Additional contributions made by Parties;

(c) Contributions from sources available through other programmes and undertakings;

(d) Contributions from States not Parties, as well as governmental, intergovernmental and non-governmental organizations, and other sources.

Rule 5

The Conference of the Parties shall determine the scale of contributions referred to in paragraph (a) of Rule 4. Such contributions shall be due on 1 January of each calendar year.

Rule 6

All contributions shall be paid in Euro or its equivalent in a convertible currency and into a bank account to be specified by the Trustee. In conversion of currencies into Euro, the United Nations operational rate of exchange shall be used.

Rule 7

Accounting records shall be kept in such currency or currencies as the Trustee deems necessary.

Rule 8

Budget proposals expressed in Euro covering the expenditure and income from contributions referred to in paragraph 3 (a) of Rule 4 shall be prepared by the Executive Secretary for periods of three calendar years. At least 90 days before the date of the opening of the meeting of the Conference of the Parties, these budget proposals shall be dispatched by the Executive Secretary to all Parties.

Rule 9

The budget shall, in accordance with Rule 16, be approved by the Conference of the Parties and, if necessary, be revised at an ordinary or extraordinary meeting of the Conference of the Parties.

Rule 10

Contributions referred to in paragraphs 3 (b), (c) and (d) of Rule 4 shall be used in accordance with any terms and conditions agreed between the Executive Secretary and the respective contributor. At each ordinary meeting of the Conference of the Parties, the Executive Secretary shall present a report on contributions received and expected as well as their sources, amounts, purposes and conditions.

Rule 11

The Executive Secretary may commit resources against the Trust Fund only if such commitments are covered by contributions already received. In the event that the Trustee anticipates that there might be a shortfall in resources over the financial period as a whole, it shall notify the Executive Secretary, who shall adjust the budget so that expenditures are at all times fully covered by contributions received.

Rule 12

The Trustee, on the advice of the Executive Secretary and by agreement of the Bureau may make transfers from one budget line to another within the budget.

Rule 13

Contributions referred to in paragraph 3 (a) above from States that become Parties after the beginning of a financial period shall be made pro rata temporis for the balance of that financial period. Consequent adjustments shall be made at the end of each financial period for other Parties.

Rule 14

Contributions not immediately required for the purposes of the Trust Fund shall be invested and any interest so earned shall be credited to the Trust Fund.

Rule 15

It is for the Conference of the Parties and the Trustee to agree on an administrative support charge to be paid to the Trustee.

Rule16

At the end of each calendar year, the Trustee shall transfer any balance to the following calendar year and submit to the Conference of the Parties, through the Executive Secretary, the certified and audited accounts for that year as soon as practicable. The Trust Fund shall be subjected to the internal and external auditing procedure, as decided by the Conference of the Parties.

Rule 17

In the event that the Conference of the Parties decides to terminate the Trust Fund, a notification to that effect shall be presented to the Trustee at least six months before the date of termination selected by the Conference of the Parties. The Conference of the Parties shall decide, in consultation with the Trustee, on the distribution of any unspent balance after all liquidation expenses have been met.

Rule 18

The Parties shall reach agreement on all matters by consensus.

Rule 19

Any amendments to these rules shall be adopted by the Conference of the Parties by consensus.

 


PROPOSED BUDGET FOR 200… , 200… AND 200…FOR THE FRAMEWORK CONVENTION ON THE PROTECTION AND SUSTAINABLE DEVELOPMENT OF THE CARPATHIANS

                                                                                                                                             (THOUSANDS OF EURO)

 

DESCRIPTION OF FUNCTIONS

Year

200…

Costs in Euro

Year

200…

Costs in Euro

Year

200…

Cost in Euro

 

1. EXECUTIVE DIRECTION AND MANAGEMENT

Executive Secretary

• Assistant to the Executive Secretary

Secretary

 

Subtotal 1  

 

 

 

 

 

 

 

2. ADMINISTRATION AND FINANCE

• Administrative Officer

• Administrative Assistant

• Secretary

Subtotal 2

 

 

 

 

 

 

 

3. INTERGOVERNMENTAL PROCESSES

• Servicing of COP meetings (1 languages, 3 working days)

• Travel of staff to COP

 

Subtotal 3

 

 

 

 

 

 

 

4. TECHNICAL ASSISTANCE

• Technical Assistance Officer / Biodiversity Officer

• Secretary

• Consultants

 

Subtotal 4

 

 

 

 

 

 

 

5. INFORMATION AND COMMUNICATION

• Information and Communication Officer

• Data Base Operator

• Secretary

 

Subtotal 5

 

 

 

 

 

 

 

6. EQUIPMENT

Subtotal 6

7. PREMISES

• Rent

• Security services

• Building maintenance

• Utilities (gas, electricity, etc)

• Insurance

 

Subtotal 7

 

 

 

 

 

 

 

8. MISCELLANEOUS

• Temporary assistance and overtime

• Communications (phone, fax, e-mail, etc)

• Recruitment costs/travel on Interviews

• Relocation of staff and removal

• Expenses

• Hospitality

 

Other

 

Subtotal 8

 

 

 

 

 

 

Subtotal 1-8

 

 

 

 

 

 

CONTINGENCIES

(…% subtotal 1 to 8)

 

 

 

 

 

 

GRAND TOTAL

 

 

 

 

 

 

 


SCALE OF CONTRIBUTIONS BY STATE PARTIES TO THE TRUST FUND FOR THE THREE YEARS 200… - 200…200 FOR THE FRAMEWORK CONVENTION ON THE PROTECTION AND SUSTAINABLE DEVELOPMENT OF THE CARPATHIANS

                                                                                                                                    (THOUSANDS OF EURO)

 

State Party

Year 200…

Year 200…

Year 200…..

The Czech Republic

 

 

 

The Republic of Hungary

 

 

 

The Republic of Poland

 

 

 

Romania

 

 

 

Republic of Serbia

 

 

 

The Slovak Republic

 

 

 

Ukraine